Planning: Single-Day Off-Campus Activity

Step 5: Managing Travel Information

Single-day, Off-Campus Activity

1. Student travel Information Management
2. Emergency Communication

Student travel Information Management:

Add or create within your academic course site the following information:

• News Forum or Discussion Forum for activity-specific posts (forced subscription). Please ensure travel information is clearly presented and accessible. Please highlight and attach the Group Emergency Plan (DOCX) in this Forum (forced subscription)
• Create a drop box for the following form submissions:
• Student Waiver or Informed Consent Agreement
• Photo consent form (if needed)

*Forms can be packaged and submitted to a single drop box.

*See Step 6 for document links and more information about when to use a Waiver or Informed Consent.

Emergency Communication

Pre-departure

• Ensure all Waiver or Informed Consent forms are stored in an accessible repository for your manager or designate.
• Send your trip itinerary, including transportation methods, to your program office and Risk Committee.

Incident Response

• Incidents that require reporting could include participant injury, absent or lost participant, medical emergency or breach of policy.
• In the case of a medical incident, provide basic first aid while waiting for medical attention (ambulance or walk-in medical centre). Staff and faculty must not replace medical attention.
• If an incident occurs, complete the Incident Report (PDF) and send to the CARE team. They will respond and follow RRU policy for reporting student incidents.