2.1 Fostering a Effective Work-Force including Certification and Training
Site: | RRU Open Educational Resources |
Course: | The Leadership Essentials of Governance, Finance, and Human Resources |
Book: | 2.1 Fostering a Effective Work-Force including Certification and Training |
Printed by: | Guest user |
Date: | Sunday, 11 May 2025, 8:54 PM |
A Thriving Workforce
Consider what elements of the working experience might support a strong, effective and thriving workforce eager to support the children and families they work with.
Furthermore, reflect on the key elements that might contribute to a strong, effective, and thriving workforce. What defines a "thriving" or "effective" workforce in your context?
- What workplace conditions, supports, or leadership practices are essential for fostering a strong and motivated workforce?
- How does your own work environment compare to your vision of an effective and thriving workforce? What changes, if any, would enhance it?
Certification and Education
Consider what kind of education and training will support staff to be their most effective in your centre?
Responsible Adults (RA)
Require twenty (20) hours of learning related to child development and/or health.
Early Childhood Educator Assistants (ECEA)The requirements for certification as an ECEA are that they take one (1) course related to health and safety or child development from an eligible program, and have a reference. There is no minimum age requirement for ECEAs working alongside children.
Early Childhood Educators (ECE)
Must have completed a certificate or diploma program or have had their credentials transferred from another province or country.
Having staff with their full diploma in Early Childhood Education supports quality programming for young children and families.
Consider applicants' education, certification and experience before interviewing them:
Did they attend a recognized Early Childhood Education program? Do they hold a certificate or diploma?
Do they hold a valid ECE certificate to practice?
What was their previous work experience?
What is their philosophy?
Onboarding Staff
It is important that for all permanent, temporary or on-call staff are provided with a fulsome paid onboarding and training. Have new staff read staff and parent handbooks, policies and procedures and engage in any learning material related to the practices, vision and goals of the centre will build a connection and commitment to the workplace community. Having them shadow an ECE who is working in the site, to learn the routines, structure, language and philosophy will support consistency in practices for children. Allowing time for them to build relationships with children and families as they get to know the community is also important. Doing check in with new employees to answer any questions can support them to feel supported and clear up any confusion early.
The following three pages in this Moodle book provide onboarding checklists designed to support you in interviewing, hiring, and onboarding new staff.
Conducting an Interview
This checklist is designed to help you prepare for and conduct an interview.Preparing for the Interview
Review the candidate’s resumePrepare interview questions
Set up an interview space (in-person or virtual)
Review the candidate’s resume
Interview Process
Welcome and introduce the centre’s philosophy, values, and approachAsk open-ended questions to assess alignment with the centre’s vision
Discuss the role & expectations, including daily routines & responsibilities
Provide a centre tour and introduce them to the team (if in person)
Ask open-ended questions to assess alignment with the centre’s vision
Explain the next steps and the expected timeline for the hiring decision
Call references
Example interview questions to use or adapt for your context
How does the BC Early Learning Framework inform your approach to working with children?
What does “respect for children as capable and full of potential” mean to you in practice?
The ECEBC Code of Ethics highlights the importance of lifelong learning. How do you engage in ongoing professional growth?
How do you incorporate emergent curriculum and play-based learning into your daily practice?
Can you share an example of how you have supported children’s sense of belonging in an early learning setting?
How do you foster strong, reciprocal relationships with children, families, and colleagues?
Describe a time when you navigated a conflict with a co-worker or family member. How did you approach it?
How do you support family involvement in the learning process while respecting diverse perspectives and cultural backgrounds?
The ELF describes educators as co-learners. Can you share an example of a time you learned something new alongside the children?
How do you create inclusive and anti-bias learning environments for all children, including those with diverse abilities and cultural backgrounds?
The ELF highlights the importance of critical reflection. How do you engage in reflective practice in your work?
Tell us about a time when you received feedback about your practice. How did you respond, and what did you learn?
How do you ensure that your practice aligns with the ECEBC Code of Ethics in day-to-day interactions with children and families?
What strategies do you use to maintain emotional well-being and resilience in a demanding early learning environment?
How do you handle ethical dilemmas, such as a situation where a family’s expectations conflict with best practices in early childhood education?
How do you design learning spaces that encourage exploration, inquiry, and a connection to the natural world?
The ELF speaks to the importance of the other-than-human world. How do you support children in forming meaningful connections with nature?
What role do loose parts and open-ended materials play in your teaching? Can you give an example of how you have used them?
How do you support children’s social-emotional development, particularly in moments of conflict or big emotions?
What are some provocations or experiences you have set up for children that sparked deep thinking and engagement?
References
British Columbia Ministry of Education. (2019). British Columbia early learning framework. Ministry of Education, Ministry of Health, Ministry of Children and Family Development, & Early Advisory Group. https://www2.gov.bc.ca/gov/content/education-training/early-learning/teach/early-learning-framework
Early Childhood Educators of British Columbia. (2021). Code of ethics. https://www.ecebc.ca/resources-merchandise/code-of-ethics
Hiring & Pre-employment Documentation
Sign any workplace agreements, such as confidentiality and code of conduct agreementsThis checklist is designed to help you prepare for the hiring & pre-employment documentation processes:
Hiring
Send offer letter & contract, ensuring clarity on role, schedule, and wagesVerify and collect for staff files:
Valid ECE or ECEA certification (BC ECE Registry)
Criminal record check
First Aid & CPR Certification
Immunization records (as per centre policy)
Resume with references
Additional hiring to-dos:
Sign any workplace agreements, such as confidentiality and code of conduct agreements
Payroll information (direct deposit form, SIN, tax forms)
Orientation
First Day Welcome and Orientation
Warm welcome! Assign yourself or a colleague as a mentor to train on the floor with them.Provide an Educator Handbook (policies, philosophy, emergency procedures)
Review the ECEBC Code of Ethics and expectations for professional conduct
Tour of the classrooms, outdoor space, and staff areas
Go over daily schedule, routines, and child-led approaches
Explain documentation & communication methods (e.g., learning stories, apps, communication books etc.)
Go over emergency procedures: fire drills, first aid locations, child safety protocols
Provide access to curriculum resources, ELF, and any relevant center frameworks
First Week and Ongoing Support
Shadow experienced educators to understand the centre’s rhythmObserve and co-facilitate learning experiences with children
Introduce to families and support building relationships
Check-in with supervisor or mentor at the end of the first week for feedback
Go over daily schedule, routines, and child-led approaches Provide space for questions, reflections, and support needs
Go over emergency procedures: fire drills, first aid locations, child safety protocols
First Month and Continuous Professional Growth
Formal check-in with supervisor after 30 daysReview strengths, challenges, and professional development goals
Encourage participation in ECEBC workshops, communities of practice, or team meetings
Continue ongoing mentorship and peer collaboration
Invite reflections on how their practice aligns with the ELF and center’s philosophy
Confirm they feel confident and supported in their role
Provide ongoing feedback and appreciation
Discuss future professional growth opportunities
Celebrate their successful onboarding and contributions to the team!
References
British Columbia Ministry of Education. (2019). British Columbia early learning framework. Ministry of Education, Ministry of Health, Ministry of Children and Family Development, & Early Advisory Group. https://www2.gov.bc.ca/gov/content/education-training/early-learning/teach/early-learning-framework
Early Childhood Educators of British Columbia. (2021). Code of ethics. https://www.ecebc.ca/resources-merchandise/code-of-ethics
Staff Retention
Consider what mechanisms can and should be put in place to make sure staff want to come to work and continue working in your centre?
Staff retention can be challenging if the company/organization is not offering competitive/fair wages and benefits to staff. Educators want to work in a place where they feel valued, appreciated and paid well for the hard work they do every day. Ensuring your staff have a good benefit plan that supports their overall wellness, sick days, vacation as well as consistent hours of work, supports overall staff retention.
Engaging in consistent check-ins and acts of appreciation builds an environment of reciprocity. Visit the Canadian Child Care Human Resources Sector Council (CCHRSC) webpage about compensation systems to review what you need to consider when deciding on compensation for staff.
It is important that not only do staff feel appreciated, connected and a sense of belonging but also that they are appreciated. Some ways to appreciate or recognize the hard work and commitment include:
- Providing staff paid professional learning opportunities
- Notes of appreciation
- Acknowledgement of accomplishments
- Recognizing staff for hard work at staff meetings
- Getting to know them, and acknowledge milestones such as birthdays, or years of service
- Bringing food to meetings
- Delegating important tasks to them that would support their growth and development as an Educator
- Providing frequent encouragement and praise
- Providing raises or promotions
- Paid time to prep or write narrations
Child Care Human Resources Sector Council. (n.d.). Compensation systems: Design and goals. https://www.ccsc-cssge.ca/hr-resource-centre/hr-toolkit/compensation-benefits/compensation-systems-design-and-goals
Ongoing Training and Professional Development for Staff
Consider what additional training and education might help staff in their role.
Providing professional development to your employees not only builds the competence of your workforce, but also supports a sense of community within the team. When workplaces offer professional development, educators feel supported and valued. Many community members can come to your centre to provide professional learning workshops for your staff! Reach out to local Childcare Resource and Referrals to see if they have a list of professional development offerings.
Here are some additional online resources that may support professional learning.
Peer Mentoring Program for Early Childhood Educators in British Columbia
Find a Child Care Resource and Referral Centre for learning opportunities
BC Early Years Professional Development Hub. (2022). BC Early Years Professional Development Hub. https://bcearlyyearshub.ca/
Child Care Resource and Referral. (n.d.). Early Years Professional Development Portal. https://www.earlyyearsbc.ca/
Currie, S., & Kaminski, J. (n.d.). First Nations pedagogy online. First Nations Pedagogy. https://firstnationspedagogy.ca/
Early Childhood Educators of BC (n.d.).Peer Mentoring Program. https://ecepeermentoring.trubox.ca/
Early Childhood Pedagogy Network (n.d.). https://ecpn.ca/
Organizing PD
Organizing a Professional Development Workshop for Early Childhood Educators
A well-organized Professional Development (PD) workshop should be engaging, reflective, and relevant to educators’ daily practice.
A step-by-step guide to planning and facilitating a meaningful workshop for ECEs is provided in this section.
Planning, Implementation and follow-up
Choose topics for PD based on educator needs, current trends, or centre goals.
Examples
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Play-based & emergent curriculum
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Nature-based learning & rewilding
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Supporting self-regulation & social-emotional learning
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Indigenous ways of knowing in ECE
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Anti-bias & inclusive practices
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Documentation & pedagogical narration
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Guidance strategies
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Attachment
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Self-care for Educators
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Documentation
Workshop Planning
Format
In addition to choosing a topic for PD, you must find a location that fits the format, topic, and space needs. Notably, recreation centres, churches, and community halls often have rooms for rent if a space is needed.
Facilitation
Secure a facilitator (contact the local colleges, CCRR or other centres for suggestions).
Workshop Preparation
- Develop an agenda: Make sure there is time for collaboration
- Prepare materials & resources (handouts, slides, visual aids, reflection journals or discussion prompts, loose parts, natural materials, or play items).
- When possible, provide food for educators and create space for open dialogue, connection and collaboration in the workshop
- At the end of the workshop ask participants: "What is one thing you will bring into your practice tomorrow?". Consider using a quick survey to collect feedback to improve future workshops.
After the Workshop
- Send out key takeaways, readings, and tools
- You may want to create a shared folder (Google Drive, Padlet, or Canva Whiteboard) for collaboration and sharing of resources so that they can re-visit it at future PD workshops
Activity 2.1 | Onboarding Reflection
In this activity, you will reflect on your centre's onboarding and retention practices. Capture your reflections in your journal.
Consider in the context of your setting:
- How is onboarding done? How does your centre work to retain staff?
- What more is needed?
- What practices can be let go to support a thriving workforce?