Planning: Multi-Day Off-Campus Domestic Trip

Step 6: Student and Staff Document Overview

Off-campus activities provide meaningful and robust learning opportunities. Experiential learning opportunities also go beyond expected classroom work and regular academic activities and, therefore, come with increased inherent risk.

In the event of an injury or accident, the court would consider if the associated risks of activities were accurately represented in waivers and informed consent forms and if safety was considered in student information forms and planning and reporting documents.

RRU employees (staff, faculty and associate faculty) will complete and upload all relevant forms to the requested Student Travel site.

NOTE: All employees must be assigned "student" status in the moodle Student Ravel site to allow access to the droboxes and allow document upload.

What is the difference between Waivers and Informed Consent?

*Waivers (PDF) are used for extra-curricular activities that are not academically assessed. They should not be used for curricular or co-curricular activities.

*Use Informed Consent (PDF) forms for all compulsory or academically assessed activities or with participants under the age of eighteen.

Student and Staff Documents for a Multi-Day Off-Campus Domestic Trip:

Relevant Forms to be uploaded to droboxes in your Student Travel Site:

• As Multi-Day Off-Campus Trips are typically academically assessed: Informed Consent (PDF) *must be customized.
• Emergency Contact form (PDF)
• Assessment of Emergency and Medical Emergency Communication Plan (PDF)
• Photo Consent (PDF)
• Student Rights and Responsibilities Confirmation of Understanding (PDF)
• Faculty & Staff: Although RRU provides the required medical insurance, the document is signed to acknowledge the emergency process.
• Associate Faculty: To confirm the required minimum 1 million dollar travel medical insurance coverage. Guard Me can supply this for them, or they can provide their own.

Faculty and Staff Travel Information Management

Group Leaders must be knowledgeable and/or in possession of the following for each Off-Campus Trip or Activity:

• Group Emergency Plan (DOCX) *must be customized
• Risk Assessment (PDF) customized, submitted and approved by RRU Risk Committee, relevant Manager and Director
• The RRU EL Risk Management Handbook (PDF)
• The RRU Team Lead Handbook (PDF) *must be customized