Planning: Single-Day Off-Campus Activity

Single-Day Off-Campus Activity Emergency Protocols and Responses

*This information can also be found in the RRU EL Handbook (PDF)

Emergency situations range from natural disasters—such as earthquakes, floods and wildfires—to physical harm—such as a medical emergency or mental health crisis—to localized emergencies—such as gas leaks, chemical spills and transit accidents.

In an emergency or disaster response, RRU employee trip leaders are required to:

• First call 911 or, in the country equivalent, follow instructions provided by local police and emergency response authorities.
• Second, call or email the CARE Team.
• Third, contact appropriate RRU employees (Dean, Director, Program Head, etc.) *if able, otherwise CARE will act as the communication hub.

Incident Reporting

An incident report (PDF) must be completed if there is an emergency.

Incident reports will also be sent to the CARE Team. Upon receipt of an incident report, members of the CARE Team will respond to the individual who submitted it and immediately alert RRU’s leadership team.

Incidents that require reporting could include but are not limited to:

• Natural disaster
• Medical emergency or physical harm
• Breach of policy
• Localized emergency

As outlined in the Medical Insurance unit, participants’ medical insurance is individual to the participant. Reporting and filing claims for medical incidents or injuries to extended medical providers is the individual participant's responsibility.