Step 5: Managing Travel Information

Multi-Day Off-Campus Trip within Canada

  1. Student-travel Information Management
  2. Emergency Communication

Student-travel Information Management

All Multi-Day Off-Campus Trips must store Trip related information and forms on an accessible site for RRU Risk Management Teams.

Please follow the directions below to request a moodle copy of the "Student Site for Off-Site activities"

  • Please contact us here with a course copy request and the name of your destination and travel dates. Please do not email your program's CTET Instructional Designer.
  • Please do not copy over Moodle Travel Sites from historical travel experiences or activities:
    • Only the Master copy will be kept updated with emerging risk practices and RRU policies
    • CTET's course retainment will ensure RRU follows FOIPOP requirements.
  • The student-facing master site copied from CTET:
    • Contains information for managing your Moodle page for your activity, including how to carry over specific course information.
    • Can be customized to your off-campus field experience.
    • Will provide the structure to share information with participants and collect and store forms.

Emergency Communication

Pre-departure

  • Ensure copies of participant travel documentation, forms, messaging, itineraries etc., are stored in your Student Site for Off-Site activities.
  • The trip itinerary, including transportation methods, is forwarded to the Risk Committee.
  • *If you are travelling to locations where internet may be intermittent, or non existent, include relevant student emergency information on a secure, password protected USB.

Incident Response

  • Incidents that require reporting could include participant injury, absent or lost participant, long travel delays, medical emergency or breach of policy.
  • In the case of a medical incident, provide basic first aid while waiting for medical attention (ambulance or walk-in medical centre). Staff and faculty must not replace medical attention.
  • If an incident occurs, complete the Incident Report (PDF) and send to the CARE team. They will respond and follow RRU policy for reporting student incidents.