1.1 Administration and Operational Responsibilities

Roles and Responsibilities 

The first activity of this module will help you consider some of the required tasks and responsibilities of managers and administrators in child care centres. 

Take a moment and write a list of administrative and managerial responsibilities. After you have made your list, compare it to the list provided below and take a moment to reflect on the following:

• What similarities exist between your list and the one below? 
• What responsibilities surprised you on the list below? 
• What responsibilities are ones you feel comfortable with? 

Administrative responsibilities may include but are not limited to: 

• Oversee programming and curriculum to ensure alignment with the centre's philosophy and collaboratively develop programming.
• Facilitate collaborative dialogue about programming. 
• Ensure the rights of staff, children, and families are upheld.
• Build partnerships with families and community members.
• Manage human resources and oversee managers and staff.
• Organize and support professional development opportunities for staff.
• Oversee centre financial management, including accounts, payroll and funding streams.
• Obtain and maintain facility licenses.
• Ensure the centre has appropriate insurance coverage and business licenses 
• Ensure compliance with legislation and regulatory requirements.
• Collaboratively develop and review policies and procedures.
• Monitor day-to-day operations, including managing enrolment and staff files.
• Purchase and repair supplies, materials, equipment, and facilities
• Ensure health and safety standards are upheld within the facility.
• Maintain a safe and compliant workplace.
• Develop and implement security measures and emergency response plans.
• Promote diversity, equity, and inclusion within the centre.
• Facilitate problem-solving and conflict resolution
• Address concerns and complaints in a timely and effective manner.
• Communicate effectively within the centre community. 
• Prepare reports and facilitate meetings as required.

For an in-depth overview of administrative roles and responsibilities, visit The Child Care Human Resource Sector’s Occupational Standards for Child care Administrators(Child Care Human Resource Sector). 

Reference

Child Care Human Resource Sector Council. (2013). Occupational Standards for Child Care Administrators. https://www.ccsc-cssge.ca/sites/default/files/uploads/Projects-Pubs-Docs/EN%20Pub%20Chart/OS_Admin_Web%28final%29.pdf