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Program Budget

Program Costs

Consider what funding sources your centre has and what the costs are. 

Here are some expenses your program may have: 

  • Program supplies (such as toys, books, paint, craft supplies, strollers, beds, sheets, cleaning supplies, garbage bags, bubbles, cleaning products, ect). 
  • Food (if you provide snacks or lunches, extra food on hand for children). 
  • Health and safety supplies (Cleaning supplies, gloves, fire extinguisher, first aid kits, salt for sidewalks, ect). 
  • Any type of decorative items (pictures, rugs, lamps, etc). 
  • Any equipment (play structures, inside and out, chairs, tables, speakers etc). 
  • Any field trips or on site activities such as music, yoga, dance etc. 
  • Any space rentals/lease/mortgage 
  • Property taxes and any utilities (water, garbage, recycling)
  • Phones and internet 
  • Car lease/rental/purchase 
  • Space/location maintenance 
  • Milage or travel costs 
  • Any consulting fees 
  • Cleaning and landscaping fees (cleaning, carpet cleaning, window, powerwashing, lawn and garden care, woodchips/rocks)
  • Maintenance (varies depending on context)
  • Insurance costs 

Administrative Costs 
  • Administrative staffing 
  • Advertising (for both spots and staffing)
  • Business license
  • Accounting and legal costs  
  • Software costs for collecting fees, billing and invoicing
  • Banking and credit card, or loan fees 
  • Any office supplies (computers, desks, paperclips, paper, etc.)
  • Any debt repayments 
  • Website hosting

Human Resource Costs

Wages, taxes, and benefits for permanent staffing and substitutes for staff sick and vacation days. Consider staffing over and above the licensing minimum staffing ratios. This ensures adequate staffing to support children’s needs and facilitate inclusion. Software/ bookkeeper/accountant costs for managing payroll. 

Professional development funds: Ensure that you budget for professional development for your staff to continue to learn and be up-to-date on best practices. Costs include paying the facilitator, location and food. 

Professional dues or memberships: Memberships to ECEBC, professional organizations or membership to local CCRR and WorkSafeBC fees. 

Explore this free resource from Childcare ED to support you in considering your budget:


Reference
ChildcareED (n.d). Monthly Budget [PDF]. https://www.childcareed.com/
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